9. Set Up the Student Training Add On

In this article, we'll help you set up Student Training in Flight Schedule Pro.

Prerequisite: Make sure you have been assigned a role that has permission to manage curriculum settings. 

Setup Guide for Student Training

It's recommended that you set up student training in the following order:
  1. Activate the v4 Student Training Add-On
  2. Import a syllabus from a course provider or add a new custom course
  3. Complete or Modify the Course Setup
  4. Mark Course as Live

Refer to the Student Training Use guide for more information on enrolling a student in a course, setting up student and instructor PINs, logging a session, scheduling a lesson, and accessing student enrollment, training record, and graduation documents.

Activate the v4 Student Training Add-On


(Back to Top)To activate the v4 Student Training add on, either go to the Students tab from the left navigation area, or go to Settings (at top right) and click the Student Training tab.

On the Student Training tab, select Activate Student Training.


Import a Course Syllabus from the Provider Library

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To use a course syllabus from one of our providers:

  1. Go to Settings > Student Training > Courses.
  2. Select New Course.
  3. In the New Course window, select the syllabus provider.
  4. In the Course drop down, select the syllabus you want to use.
  5. Check the box to agree to the Terms of Service.
  6. Select Continue.

The draft course is added to your list of courses. You may want to verify or modify several steps related to the course setup.

Before you can enroll a student, you'll need to edit the course status to Live.

Add a New Custom Course

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To build your own custom course:

  1. Go to Settings > Student Training > Courses.
  2. Select New Course.
  3. In the New Course window, select the Custom Course.
  4. Enter the name you want to use for this course in the Create Course Name field.
  5. Select Save.


The draft course is added to your list of courses. You'll need to complete several other steps to complete the course setup.

Before you can enroll a student, you'll need to edit the course status to Live once the course outline and contents have been completed.

Complete or Modify the Course Setup

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Whether you import a syllabus from a course provider or add a new custom course, you'll view the course setup to control the course settings and make any changes to the contents.

Go to Settings > Student Training > Courses and select View next to the course you want to view.

The course setup includes several steps:

For an imported course syllabus, these steps have already been configured, but you can make changes to any step to customize the course for your needs.

Note that if you add a new custom course, Lesson/Session Grades and Task/Maneuver Grades must be configured before you can add lessons and tasks to the course.

Before you can enroll a student, you'll need to edit the course status to Live once the course outline and contents have been completed.

Edit Basic Course Information (Course Setup Step 1)

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The first step to define your course is to provide the basic course information.

On the Course Setup window, select Step 1.

Name - modify the original name you assigned this course, if desired

Location - check one or more options from the drop down list to indicate where the course will be held

Status - the course is in Draft status while you complete the course setup, but can be changed to Live or Inactive later

Regulation - select the applicable regulation and enter the additional requested information, such as the FAA Part 141 Certificate # and Rating(s) Earned

PIN Requirement - when a session has been completed, a PIN may be required from either or both instructor and student to verify the session results

Stages - if your course has stages, turn ON the Outline option next to stages. Otherwise, turn it OFF to remove stages from the course outline.

Phases - If your course has phases, turn ON the Outline option next to phases. Otherwise, turn it OFF to remove phases from the course outline.

When you have finished the Basic Course Information window, select Save.

Before you can enroll a student, you'll need to edit the edit the course status to Live once you've completed the other set up steps, including the course outline and contents.

Define Course Minimums (Course Setup Step 2)

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You need to define the minimum flight time and any other applicable minimums for this course.

On the Course Setup window, select Step 2.


Add Field to Track - select an item from the drop down list and select Add.

Once you have added a field, enter the course minimums for that field. Repeat for each field you want to track in the course. You can select Remove next to a field if you do not need to track that information for this course.

When you have finished adding fields and entering the minimums required for this course, select Save.

Before you can enroll a student, you'll need to edit the edit the course status to Live once you've completed the other set up steps, including the course outline and contents.

Define Instructor Assignments (Course Setup Step 3)

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The Instructor Assignments define which instructors are qualified for each aspect of the instruction, including recommendations for graduation and approving graduation.

On the Course Setup window, select Step 3.

Select the Chief Instructor from the drop down list to certify that the selected person is qualified to graduate students.

Select one or more instructors from the other levels to certify that those instructors are qualified for those levels of communication and instruction within the course.

When you have finished defining the instructor assignments, select Save.

Before you can enroll a student, you'll need to edit the edit the course status to Live once you've completed the other set up steps, including the course outline and contents.

Define Lesson & Session Grades (Course Setup Step 4)

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You need to define the grade scales before defining the specific lessons used in a custom course.

On the Course Setup widow, select Step 4.

First, you'll define the grade scale:

  1. On the Lesson Grade Scales window, select the Add Grade Scale button at the top right to define a new grade scale.
  2. The Lesson Grade Scale window opens. Enter the name for the new grading scale.

  3. Turn the Default Lesson grade scale ON if this grading scale is the default for this course.
  4. Select Save.

Next, you'll edit the grade scale by adding or modifying the grade options:

  1. On the Lesson Grade Scales window, select Manage Grades next to the grade scale you want to modify.
  2. The Lesson Grade Grades window opens. Select Add Grade.
  3. The order in which the grades appear in the grade scale is important. Add the highest grade first.


    Name - brief and concise like "1=Excellent" or "Satisfactory"
    Short Label - a two-character abbreviation for this grade that shows on the grade sheet
    Definition - an explanation of the grade within the grade scale, up to 250 characters, with some formatting options
    Default Lowest Passing Grade - Turn ON if the grade you are adding is the default lowest passing grade for this grade scale. Grades lower than this (if active) will not be considered a passing score.

  4. Select Save.
  5. Continue to Add Grades until you have all possible options in the grading scale. Remember that the order is important. If you need to rearrange, you can drag a grade to a new order or use the arrow icon to move an item up or down one place.


Select < Lesson Grading and then < [Course Name] under Settings to return to the Course Setup window.

Define Task & Maneuver Grades (Course Setup Step 5)

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You need to define the task/maneuver grade scales before adding tasks to specific lessons used in a custom course.

On the Course Setup widow, select Step 5.

First, you'll define the grade scale:

  1. On the Task Grade Scales window, select the Add Grade Scale button at the top right to define a new grade scale.
  2. The Task Grade Scale window opens. Enter the name for the new grading scale.
  3. Turn ON the option to set this grading scale as the Default Task grade scale for the course, if applicable.
  4. Turn ON the option to Show lowest passing grade on grade sheet, if applicable.
  5. Select Save to save the task grade scale.

Next, you'll edit the grade scale by adding or modifying the grade options:

  1. On the Task Grade Scales window, select Manage Grades next to the grade scale you want to modify.
  2. The Task Grade Scale Grades window opens. Select Add Grade.
  3. The order in which the grades appear in the grade scale is important. Add the highest grade first.

Name - brief and concise like "1=Excellent" or "Satisfactory"
Short Label - a two-character abbreviation for this grade that shows on the grade sheet
Default Lowest Passing Grade - Turn ON if the grade you are adding is the default lowest passing grade for this grade scale. Grades lower than this (if active) will not be considered a passing score.


Select Save.

Continue to Add Grades until you have all possible options in the grading scale. Remember that the order is important. If you need to rearrange, you can drag a grade to a new order or use the arrow icon to move an item up or down one place.

Select < Task Grading and then < [Course Name] under Settings to return to the Course Setup window.

Show or Hide Course Fields (Course Setup Step 6)

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You can hide fields that don't apply to your course to simplify the display. Hiding fields is optional.

On the Course Setup widow, select Step 6.

Turn OFF any field that you want to hide or turn ON any field you want to show.

Once the fields are shown and hidden as desired, select Save at the bottom.

Select < [Course Name] under Settings to return to the Course Setup window.

Note: The Total Fields are cumulative and are used for Course, Stage, and Lesson minimums (Fields to Track). Total Fields are not shown when grading a session, and it is recommended that they be left set to ON.

Add Exams (Course Setup Step 7)

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If you define exams related to this course, you will have the opportunity to log a student's grade on the exam with the course records. Defining exams is optional.

On the Course Setup widow, select Step 7.

Select the Add Exam button at the top right.

In the Exam window, enter the name for the exam. Enter a description for the exam (up to 250 characters with some formatting options) and select Save.


Select < [Course Name] under Settings to return to the Course Setup window.

Define Enrollment Settings (Course Setup Step 8)

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The 141 regulations (141.93) require that flight schools provide an enrollment certificate, a syllabus, and the safety practices and procedures to the student. The enrollment settings allow you to define and track those items.

On the Course Setup widow, select Step 8.

In the Enrollment Settings window, turn the Enrollment Certificate ON to generate an enrollment certificate at the time of enrollment. The student can access this certificate on their Course Overview.

Modify the Course Name, if necessary.

To add a logo to the certificate, choose Select File and locate the image file you want to use.

Select Preview to see what the enrollment certificate looks like.

To deliver the syllabus as a course document at the time of enrollment, turn the Syllabus ON and choose Select File to upload the syllabus file to use.

To deliver the safety practices and procedures as a course document at the time of enrollment, turn the Safety Practices and Procedures ON and choose Select File to upload the file to use.

To require the student to accept the enrollment certificate and enrollment documents via their PIN, turn PIN Acceptance Required ON.

Once the Enrollment Settings have been defined as desired, select Save at the bottom.

Define Graduation Settings (Course Setup Step 9)

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The 141 regulations (141.95) require that flight schools provide a graduation certificate to the student. The gradation settings allow you to define and track the graduation certificate.

On the Course Setup widow, select Step 9.

In the Graduation Settings window, turn the GraduationCertificate ON to generate a graduation certificate at the time of graduation. The student can access this certificate on their Course Overview.

Modify the Course Name, if necessary.

To add a logo to the certificate, choose Select File and locate the image file you want to use.

Select Preview to see what the graduation certificate looks like.

To require the student to accept the graduation certificate via their PIN, turn Require Digital Signature ON. Note that turning this setting ON will also require a digital signature for students who transfer or terminate their enrollment.

Once the Graduation Settings have been defined as desired, select Save at the bottom.

Define and Modify Course Outline (Course Setup Final Step)

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On the Course Setup widow, select Final Step: Setup Course Contents.

This is your course outline. Each stage/phase has multiple lessons and each lesson may have multiple tasks.


For an imported course, the course contents are ready to use, but you can view or modify the course outline stages/lessons/tasks to customize the course to your needs.

For a new custom course, you will need to finish building the course:

  1. Add stages and modify stage objectives and minimums
  2. Add lessons
  3. Edit lesson details
  4. Edit lesson outline
  5. Once the lesson contents are set, change the lesson status to Ready

Add and Modify Stages

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To add a stage, select Add Stage from the Course Outline window. The "New Stage" heading is added to the course outline, ready for editing or adding lessons.


 To change the name of a stage, double-click on the heading and enter the new name. Select Save.

To modify the stage name, objectives, and stage minimums, select Edit next to the stage name to open the View Stage window.


Name - brief and concise identifier for the stage
Objectives - a description of the objectives for this stage of the course, up to 1000 characters, with some formatting options
Stage Minimums - enter values to represent the minimum time for each item in the stage

Select Save to save the changes and return to the Course Outline window.

Add Lessons

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To add a lesson, select Add Lesson from the heading for the stage in which you want the lesson to occur. The "New Lesson" heading is added to the course outline (in Draft status) under the selected Stage, ready for editing or adding tasks.


To change the name of a lesson, double-click on the heading and enter the new name. Select Save.

Edit Lesson Details

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From the Course Outline window, select View next to the lesson you want to modify.

The Lesson Outline window opens.

Select Edit Lesson to open the Edit Lesson window.


Name - brief and concise to identify the lesson in a list
Status - indicate whether the lesson is a draft or ready for a course
Objectives - write a description of the lesson objective, up to 1000 characters, with some formatting options
Completion Standard - write an explanation of the standard for completion of the lesson, up to 2000 characters, with some formatting options
Required Study - enter any study materials that are a required part of the course, up to 2000 characters, with some formatting options
Recommended Study - enter any study materials that are recommended with the course, up to 2000 characters, with some formatting options
Note for Instructor - enter any information for the instructor for this lesson
Lesson Grade Scale - the default grading scale to use for this lesson is selected, but you can select a new one, if applicable
Lowest Passing Grade - the default lowest passing grade to use for this lesson is selected, but you can select a new one, if applicable
Enable Session Grading - Turn ON the ability to add grades for a session separate from the lesson grade
Stage Check - Turn ON to enable session checks; opens the Stage Check window to configure the stage check
Lesson Minimums - Indicate Estimated or Required times for each category applicable for this lesson

Select Save.

Activate and Edit Stage Checks

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Stage checks allow you to track a student's progress toward the expected completion of the course.

To activate or edit stage checks:

  1. On the Lesson Outline window, Turn ON Stage Check to activate.
  2. The Stage Check window opens automatically. To open it for an existing stage check, select Edit Stage Check next to the On/Off Stage Check toggle for a lesson that includes a stage check.

The Stage Check window allows you to name the stage check and define whether there are restrictions. You also define the Expected Completion as a number of days from enrollment to help students stay on track with their expected course progress.


Name - brief and concise name of the stage check, up to 140 characters, with some formatting options

Prerequisite Restrictions - Turn ON if a student cannot have a session scheduled or logged if they have not received a satisfactory grade for all previous lessons leading to the stage check

Progression Restrictions - Turn ON if a student cannot progress past the stage check unless they receive a satisfactory grade for the stage check.

Expected Completion - Turn ON to track student's progress on the expected completion date and enter the number of days from enrollment to indicate the day by which the student should pass this stage check to stay on track for the course completion time frame

Select Save.

Edit Lesson Outline

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From the Course Outline window, select View next to the lesson you want to modify.

The Lesson Outline window opens.

Select Add Heading to add a new Heading at the bottom of the lesson outline. Double-click on the heading name to edit the text and select Save.

Now you can add tasks within each heading. The order of the headings and tasks is the order in which the student will progress through the lesson. You can rearrange the order by dragging headings or tasks or use the arrow icons to move an item up or down. Edit the task details to modify the task name, importance, grading details and completion standard.

Add Tasks

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From the Lesson Outline window, select Add Task next to the heading where you want the task to appear.


In the Task window, there are multiple ways to add tasks to the selected lesson heading.

  1. Create a new task
  2. Mass create new tasks
  3. Select multiple tasks


Create a New Task

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On the Task window, select Create a New Task.

Enter the Task Name, up to 300 characters, and select Save.

The task appears in the lesson and is available for use in other areas of the course. You will want to edit the task details.

Mass Create New Tasks

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On the Task window, select Mass Create New Tasks.

In the Create Mass Tasks window, enter the text for each task, pressing Enter between each task.


Select Save.

The tasks appear in the lesson and are available for use in other areas of the course. You will want to edit the task details for each task.

Select Multiple Tasks

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On the Task window, click Select MultipleTasks.

This list includes tasks you have previously added to the course.

Check the box(es) for the tasks to include the with selected lesson.


Select Save at the bottom of the Select Multiple Tasks window.

You may want to edit the task details for each task.

Note that you can edit course tasks (the items that appear on this list) by selecting Manage Course Tasks at the top right of the Lesson Outline window.

Edit Task Details

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From the Lesson Outline window, select Edit next to the task you want to modify.

The Task window opens.


Task name - You can select a different task or rename a task added at the course level (and reused in other lessons)
Importance - Select whether the task is required or optional
Task Grade Scale - the default grading scale for tasks in this course is automatically selected, but you can choose a different grading scale for this lesson
Lowest Passing Grade - the default lowest passing grade for this task is automatically selected, but you can choose a different lowest passing grade for this lesson
Show lowest passing grade on grade sheet - Turn ON to show the lowest passing grade on the grade sheet
Completion Standard - write an explanation of the standard for completion of the task, up to 1000 characters, with some formatting options

Select Save.

Mark Lesson as Ready

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You must change the yellow Draft status for a lesson to a green Ready status before you can mark the course as ready and start enrolling students.

From the Lesson Outline window, select Edit Lesson to open the Edit Lesson window.

Change the Status to Ready and select Save.


Mark Course as Live

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Prerequisite: All of the course setup must be complete, and all of the lessons must have a status of Ready before you can mark the course as Live. 

On the Course Setup window, select Edit next to the Basic Course Information (Step 1).

Select a new status from the Status drop down list and select Save at the bottom of the window.




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