Use Student Training

In this article, we'll help you use the Student Training features in Flight Schedule Pro.

Use Guide for Student Training

The following tasks allow you to use FlightSchedule Pro to track student training activities:

  1. Enroll a student in a course
  2. Edit PIN (for student or instructor)
  3. View course overview/info
  4. Find student
  5. Edit or cancel student enrollment in a course
  6. Edit student previous training credit 
  7. Log student training sessions
  8. View student training sessions
  9. View student course progress
  10. Log student exams
  11. Schedule student training sessions

Refer to the Student Training Setup guide for more information on preparing courses for student enrollment.

Student Training set up and use videos

Enroll a Student in a Course

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Prerequisite: The course setup must be complete, including changing the course status to Ready. Refer to the Student Training Setup guide for more information. 

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There are two methods for enrolling a student in a course. You can either:

  • Go to the Students window and select Enroll a Student to open the New Enrollment window.
  • Find the student's profile first.

To find the student's profile first:

  1. Select People from the left navigation area.
  2. Locate the student's name on the People window.
  3. Select View next to the student's name to open the person's profile information.
  4. Select Course Enrollments.

  5. Select Enroll to open the New Enrollment window.

To complete the student enrollment:

  1. On the New Enrollment window, select the Student or group to enroll in the course by clicking on the Student field. Select People or Groups, begin typing the student or group's name, and select the name from the matching entries. This field will be pre-populated if you selected Enroll from the student's Course Enrollment's view of their profile window. You can remove a student by clicking the X next to the student's name.

  2. Select the Course from the drop down list. This list includes courses that you have added and are marked as Ready.
  3. In the Instructor(s) field, select the first instructor who will be teaching the selected student. You can start typing the instructor's name and then select the name from the matching entries.
  4. If there are additional instructors for this student and course, select the additional instructors. You can remove an instructor by clicking the X next to the instructor's name.
  5. Click on the Date of Enrollment field to select the enrollment date from the calendar.
  6. Click on the Expected Graduation Date field to select the graduation date from the calendar.
  7. Select Save.

Edit PIN (for Student or Instructor)

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When sessions are logged in a course, both the student and the instructor may need to verify the session by entering a personal identification number.

To edit your PIN:

  1. For Students, select My Training from the left navigation area. For Instructors, select Students from the left navigation area.
  2. Select Edit My PIN.


  3. Enter your new 4-digit personal identification number.

  4. Enter the same number again to confirm it.
  5. Select Save.

Note that instructors who are also students must set separate PINs in both places.

View Course Overview/Information

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You can locate the Course Overview window for a student's enrollment in a course from different ways, depending on your role within FlightSchedule Pro.

  1. View the student's course enrollment window and select View next to the course.
  2. From My Training on the left navigation area, select View next to the course.

The Course Overview window includes student contact information, a progress summary and details for Training Sessions, Course Progress, and Exams. You can Log a Session or Schedule a Session for a student from the Course Overview window. You can also view information that includes an overview with related training materials and course minimums for the course.


To view course information, select the Course Info button next to the Course Overview heading. Select the Overview or Course Minimums tab to view the detailed information for the course.


Find Student

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The Students window lists students for a specific instructor or an administrator, depending on your role within FlightSchedule Pro. There are several filters available to help you quickly locate a specific student's record. You can apply more than one filter to locate students.

To locate a student:

  1. Select Students from the left navigation area.
  2. To filter the list to students for a specific instructor, start typing the instructor's name in the all instructors field. Check the box(es) next to the instructors whose students you want to find and select Apply.

  3. To filter the list to students enrolled in a specific course, start typing the course name in the all courses field. Check the box(es) next to the courses whose students you want to find and select Apply.

  4. To filter the list to students with a specific status, select the all statuses field. Check the box(es) next to the status whose students you want to find and select Apply.

  5. To filter the list to students by name, start typing the student's name in the all members field. Select the student's name.

  6. Select Clear All if you want to clear the filters and start over.

Edit or Cancel Student Enrollment in a Course

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You can change the enrollment information, such as the expected graduation date, by editing the enrollment. If no training sessions have been logged, this option also allows you to delete the enrollment.

To edit enrollment:

  1. View the student's course enrollment window.
  2. Select the Edit Enrollment button.

  3. Select Enrollment to open the Edit Enrollment window.
  4. Edit the Instructor(s), Expected Gradation Date, or Date of Enrollment and select Save.

  5. To cancel the student's enrollment in the course, select Delete and select OK in the confirmation window.

Edit Student Previous Training Credits

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The Previous Training Credit window allows you to give a student credit for previous training hours at another school.

To account for previous training credits:

  1. View the student's course enrollment window.
  2. Select the Edit Enrollment button.
      
  3. Select Previous Training to open the Previous Training Credit window.
  4. Turn the Previous Training option ON.

  5. Enter credit for previous training hours. Enter 0 if no credit should be given for that option.
  6. Select the Course Progress tab. This tab shows the specific stages and lessons for the course.

  7. Check the box(es) next to the lessons for which the student should receive credit from the previous training.
  8. Select Save.

The Course Progress chart on the Course Overview window shows PT to indicate the previous training.


Log Student Training Sessions

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To log a student training session:

  1. From the Course Overview window, select the Log Session Button.

  2. On the Log Session window, enter the Start Date and Time.

  3. In the Instructor(s) field, select one or more instructors. You can start typing the instructor's name and then select the name from the matching entries.
  4. In the Aircraft field, select the Aircraft.
  5. Select the Lesson from the drop down list. Once the lesson has loaded, the Grade Sheet, the Log Time for this Lesson, and the Review & Sign sections open for the selected lesson.

  6. In the Grade Sheet section:
    • Select a grade for any completed tasks in this session.
    • Select an option from the Grade this Session drop down list.
    • Select an option from the Lesson Grade & Status drop down list.
  7. In the Log Time for this Lesson section:
      
    • Select a From Airport from the drop down list.
    • Select a Via Airport if applicable.
    • Select a To Airport from the drop down list.
    • Enter time logged in the various options.
  8. In the Review & Sign section:

    • Enter any Instructor Remarks.
    • The student enters his/her PIN. Or you can check the Request PIN from Student box.

    • The instructor enters his/her PIN.

    Note that the session can only be saved as a draft if the student and/or instructor have not entered a PIN.

    Select Save or Save as Draft.

    To delete the session, select Delete.

View Student Training Sessions

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Once one or more training sessions have been logged, the Training Sessions tab on the Course Overview window shows an overview of the session (date, instructor, lesson and status).


Select View to view the details. The bottom of the Training Session window includes an Edit button, which allows you to make changes to the session.

View Student Course Progress

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Select the Course Progress tab on the Course Overview window to view the stages and lessons for a course in a chart.


Select add next to a lesson to log a session. The Log Session window opens with the lesson already pre-selected.

Log Student Exams

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Select the Exams Taken tab on the Course Overview window to view exams taken.

To log an exam:

  1. Select Log Exam.
  2. In the Exam Score window, select the Exam from the drop down list.

  3. In the Instructor(s) field, select one or more instructors. You can start typing the instructor's name and then select the name from the matching entries.
  4. Click on the Date Taken field to select the date of the exam from the calendar.
  5. Enter the exam Grade Received.
  6. Select the Result from the drop down list.
  7. Select Save.

You can select Edit next to the exam listed to make changes.

Schedule Student Training Sessions

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Select the Schedule Session button on the Course Overview window to make a new reservation.

 

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