How do I display other peoples names on the schedule views? (v3)

This article will explain how to configure the system so certain users can see other user's names on the schedule views.

Each user is assigned to a role that is defined in the system. You can view the roles your company has defined by logging into the system as an administrator and going to Company > Roles in the main navigation. Each of these roles has certain permissions and permissions allow users to do certain things on the system.

In this case we want to allow users assigned to a role the ability to view other users names on the schedule views. If a user is assigned to a role that does not have this permission, they will see the word "reserved" on each reservation listed on the schedule that was not made by them. If a user is assigned to a role that has this permission, they will see the actual names of the users instead of the word "reserved".

The key here is to make sure the user you want to give this permission to is assigned to a role that has this permission.

 Here's how you do this:
  1.  Login to the system and go to Company > Users in the main navigation. You should see a list of users at this point.
  2.  Find and click on the name of the user you want to modify.
  3. Once their profile displays, click on the "Access" link located at the top left of the screen under the "User Profile" menu.
  4. Near the middle of the screen you will see section titled "Roles". Note which role this user is assigned to.
  5. Click on Company > Roles. At this point you will see a list of Roles.
  6. Click on the edit icon located to the right of the Role you noted in step 4. The icon looks like a pencil writing on paper.
  7. Click the "Permissions" link located at the top left of the screen.
  8. In the Administrative Permission section you will see the permission "Can View Other User's Names on Schedules". Check this permission.
  9. Click the "Save and Next" button at the bottom of the page.
  10. You're done!
Notes: When you do this, everyone assigned to the role you modified will now be able to see other user's names on the schedules. To make these modifications you must be assigned to a role that allows you to modify roles and permissions.

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v3: v3 Help Articles (older version)

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  2. Standby Reservations Overview (v3)
  3. How do I edit a custom view? (v3)
  4. How do I create a custom view? (v3)
  5. How do I set the schedule to show the view of my choice? (v3)
  6. How do I make a reservation? (v3)
  7. How do I display other peoples names on the schedule views? (v3)
  8. How can I change the default reservation length from 2 hours to 1.5 hours? (v3)
  9. How do I print the schedule? (v3)
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  21. How do I edit and review roles? (v3)
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