Set up your Work Schedule

In this article, we'll help you set up a Work Schedule in Flight Schedule Pro.

About your Work Schedule


Your Work Schedule is a combination of your Weekly Availability and Time Off / Time On entries.

  A few important things to note: 
  • Only Instructors and Staff Pilots can set up their own Work Schedule.
  • You'll need special permission to manage your work schedule even if you're an Instructor or Staff Pilot. If don't see the menu items below, you may need to check with an admin to make sure you have the proper permissions.  
  • The system will assume you are unavailable until your work schedule is set up.
  • Only you and users with permission to override reservation errors will be able to book appointments with you during your unavailable times.
How to get to your Work Schedule:
  1. Click "Home" in the left-hand menu
  2. From the Dashboard, click the "My Profile" button to the right of your name
  3. Click "Account Settings" at the top of the page.
  4. Select "Work Schedule" from the drop-down menu. (see below)

Set Up Weekly Availability


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Your weekly shifts repeat every week, week-after-week.

Click the "Edit Shifts" button to edit your weekly availability:

Adding shifts:
  • Click Add to create a new shift. You can create one or several shifts in the same day.
  • Click Copy to All to copy a day's shifts to all days of the week
  • Click Remove to delete a shift on any day.

Schedule Time Off/ Time On


Adding Time Off / On overrides your Weekly Availability.

You can add Time Off / Time On entries from the schedule, similar to how regular appointments are booked. Just select "Time Off" or "Time On" as the Activity Type.  However, to edit or delete these entries you'll need to do so from your Work Schedule.

To add Time Off / Time On while scheduling as usual:
  1. Book an appointment from the schedule as normal
  2. Select "Time Off" or "Time On" as the Activity Type (see image below)


To add Time Off / Time On from your Work Schedule:

Navigate to your Work Schedule:
  1. Click "Home" in the left-hand menu
  2. From the Dashboard, click the "My Profile" button to the right of your name
  3. Click "Account Settings" at the top of the page.
  4. Select "Work Schedule" from the drop-down menu
Add a Time Off / On entry:
  1. Under "Time Off/On" heading, click add
  2. Select Time Off or On.
  3. Enter the start date/time and the end date/time.
  4. Click on Save to confirm.


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